CDE: SSPI Webinar: Educator Support Circle (Thursday, May 7 from 4:00-5:30 p.m.)

An opportunity for you to hear what other colleagues around the state are doing to support students, each other, and themselves amidst the COVID-19 challenges.

The webinar information is below.

Our panelists will feature educators from across the state, including one of our 2020 California Teachers of the Year, Mandy Kelly; one of our Classified School Employees of the Year; and Mara Madrigal-Weiss, Director of Student Wellness and Student Achievement with the San Diego County Office of Education.

Feel free to share this information with your colleagues. We are here to support each and every one of you during this pandemic.

To join the webinar by VIDEO, click the below link:

Meeting ID: 964 0144 8065

Password: 181959


To join via Facebook Live, go to the CDE’s Facebook page:

NOTE: You do not need to have a Facebook account to view.

To join by AUDIO ONLY, please call:


1-888-204-5984 (U.S. Toll-Free)

Conference code: 764260

Password: 181959

Survey to Assess Impacts of Coronavirus (COVID-19) on California Work Opportunity and Responsibility to Kids (CalWORKs) Stage 1, 2, 3, the California Alternative Payment (AP) Program, and the California Migrant Alternative Payment Program (CMAP)

This survey is being jointly administered by the CDE and the California Department of Social Services (CDSS) to collect key information needed for the COVID-19 response.


Pursuant to the CDE’s Management Bulletin (MB) 20-04 (, released March 18, 2020, and the CDSS All County Welfare Directors Letter ( released March 30, 2020, the CDE and the CDSS are now collecting data on the number of dual payments referred to in that guidance. This data will inform the state’s understanding of how programs are responding to COVID-19 and is critical for decision-making purposes.


Accordingly, pursuant to the above-referenced guidance, the CDE and the CDSS are requiring all Alternative Payment contractors and County Welfare Departments that administer CalWORKs Stage 1, 2, 3, the California Alternative Payment Program, and the California Migrant Alternative Payment Program to complete this survey by 5pm on May 11, 2020.


This survey contains the same questions asked in the last survey. In addition to identifying information about your agency or department, the survey asks two key questions:


  1. What percentage of children receiving a voucher from your agency or department moved from one provider to a secondary provider due to the closure of their primary provider?

a.    Periods this data will be collected for:

                          i.     March 16 to March 31

                         ii.     The month of April

  1. What percentage of children receiving a voucher from your agency or department were on a variable schedule? (only asked to CDE contractors)

a.    Periods this data will be collected for:

                          i.     The month of March

                         ii.     The month of April

We are asking agencies and departments to resubmit information for March now that more complete information is available.


If you are able to submit data before the deadline, please do so.


Alternative Payment contractors who administer CalWORKs Stage 1 on behalf of their County Welfare Department must provide CalWORKs Stage 1 data in addition to data on their CDE contracted programs.


Contractors operating in multiple counties should only submit one survey response that includes all counties served.


To complete the survey, please answer all questions. If you have any questions about filing out this survey, please contact or


Link to the survey:

CDE: LPC COVID-19 Emergency Response Plan Survey

ELCD Management Bulletin 20-07 (MB 20-07), available at, provides guidance to local child care and development planning councils (LPCs) about updated requirements and instructions during the declared State of Emergency in response to the COVID-19 public health emergency.

MB 20-07 requires LPCs to update their agencies’ emergency response plans by May 5, 2020 [originally April 27, 2020] for staffing and continuity of services to include references to current guidelines related to COVID-19, share this information with the community, including families, providers, early learning and care contractors, and other local partners, and train staff as information is updated. 

The survey is available at, and provides a template for LPCs to use to submit their emergency response plan.

State Superintendent Tony Thurmond Hosts First Virtual Parent Support Circle Event with California Surgeon General

REL#20-30CONTACT: Communications
April 30, 2020EMAIL:

State Superintendent Tony Thurmond Hosts First Virtual Parent Support Circle Event with California Surgeon General

  SACRAMENTO—State Superintendent Tony Thurmond hosted the first online event for the new Virtual Parent Support Circle yesterday in the form of a panel discussion with California Surgeon General Dr. Nadine Burke Harris and partners from the California Parent Teacher Association (PTA) and the Parent Institute for Quality Education (PIQE).

The panel highlighted the diverse challenges our parents are encountering. According to Thurmond, the Virtual Parent Support Circle seeks to reach out and hear directly from parents across California and encourage them to do their best while sharing resources and supports as they cope with distance learning and economic challenges.

 “Through this virtual support group, I felt compelled to provide a space to let California parents know they are not alone as this pandemic affects parents differently,” Thurmond said. “Some parents work and don’t have access to reliable child care, or there may be technology limitations and language barriers to consider. Other parents are also teachers, who have poured their hearts into supporting both their own children and their students. As a father of two daughters in public schools, I am committed to ensuring resources—and, yes, emotional support—are reaching parents as they deal with so much uncertainty. The California Department of Education is committed to providing clarity during this unprecedented time.”

Yesterday’s event featured video testimony from parents across the state about their respective challenges and an overview of academic, bilingual, and mental health resources. Dr. Burke Harris spoke about dealing with stress and the importance of daily exercise, and encouraged parents to take care of themselves and reach out to others for support.  

This was the first of many events planned for the Virtual Parent Support Circle series. It can be watched via Facebook Live on the California Department of Education (CDE) Facebook page. The PowerPoint utilized during yesterday’s presentation with information on parent resources will be published on the CDE web page in the next few days and then shared on the CDE’s social media. Comments from parents and educators are welcomed at

CDE: Guidance for the Allocation of Funds for Cleaning and Supplies for Childcare Providers

Attention: All Executive Officers and Program Directors of California Department of Education Early Learning and Care Programs and Operators of Private Programs

The CDE ELCD is announcing funds authorized by the Governor and Legislature to provide funding to providers for cleaning, personal protective equipment, and other supplies to support emergency care during the COVID-19 State of Emergency.

The CDE will notify Resource and Referral programs of their individual allocation amounts and post a self-certification form and reporting documents for Resource and Referral programs to use by Thursday, April 30. These documents, and others related to the ELCD’s COVID-19 response, will be posted on the CDE web site at


Dear California Resource and Referral Program Contractors:


Subject: Apportionment for the Senate Bill (SB) 89 COVID-19 Early Learning and Care (ELC) Response Funds Fiscal Year (FY) 2019–20


This apportionment, in the amount of $50 million, is provided by Section 2 of Senate Bill 89 (Chapter 2, Statutes of 2020) to Resource and Referral (R&R) programs to support Cleaning and Supplies for Childcare Providers (CSCP).

The R&R programs, in turn, will allocate CSCP funds to open or soon-to-be open providers operating childcare or early learning and care (ELC) programs for children of essential workers, at-risk populations, and children with disabilities or special health care needs where the child’s individualized education plan (IEP) or individualized family service plan (IFSP) includes ELC services.

The CSCP funding is available for both licensed and license-exempt center and home-based providers who are non-local education agencies (e.g. community-based organizations, city or county, or private) and who provide ELC services to families receiving subsidies or private paying families. Providers who are local education agencies will receive funding through a separate mechanism. This funding is allocated based on:

1.    California Department of Social Services (CDSS) data on licensed spaces that are open, or interested in reopening

2.    California Department of Education (CDE) data on the number of children receiving CDE subsidies that are cared for in license-exempt settings

R&Rs are responsible for dispersing the CSCP funds to child care providers in their service areas in accordance with this letter. The funds may only be used for the purposes described below.

Eligible Providers

In order to receive CSCP funding, providers must be currently open or intend to reopen during the COVID-19 emergency. Providers may be either licensed providers, license-exempt center, or home-based providers and are not required to serve children receiving subsidies.

Providers that are currently closed and do not intend to reopen during the period of the COVID-19 emergency to serve children of essential workers, at-risk populations, and children with disabilities are not eligible to receive the CSCP.

R&Rs must determine if the provider is open or will reopen during the period of the emergency. To make this determination, R&Rs must use self-certification information from providers.

Any providers that are not open at the time of being awarded CSCP resources must self-certify that they will reopen, and provide the R&R agency with the expected date of reopening. Additionally, providers can receive the CSCP resource through only one R&R and may not access them more than once unless the R&R has additional funding and resources left after the first round and makes the resources available again.

Use of Funds

The CDE recognizes that health and safety supplies, including personal protective equipment (PPE), are in high demand and may be challenging for individual providers to obtain. To meet this demand, R&Rs may give providers the option to purchase supplies, including PPE, directly from the R&R. However, R&Rs must give providers the option to receive their payment directly in order that they purchase directly if they prefer. Providers may also request to use a combination of the two options.

The CSCP funds must be used to ensure healthy and safe childcare and ELC settings for children. Examples of allowable expenses include:

·       Cleansers and sanitizers;

·       Masks, gloves, and other PPE;

·       Labor costs associated with additional time for cleaning or cleaning services;

·       Supplies including instructional materials necessary to implement social distancing and other reasonable health and safety costs associated with responding to state and local health official COVID-19 guidance.

R&Rs are required to demonstrate and justify up to, and no more than 15 percent of the funding for administrative costs. Costs must be strictly limited to those reasonable and necessary to provide funding to providers or to procure supplies on behalf of providers that have elected to have the R&R purchase supplies on their behalf. Reasonable and necessary costs are those that do not exceed what an ordinarily prudent person would incur in the conduct of a competitive business. The CDE encourages R&Rs to use any available funding from their California Resource and Referral Program (CRRP) contract to cover applicable administrative costs related to distributing these funds or purchasing supplies on behalf of providers.

A link to this letter and the accompanying apportionment schedule is posted on CDE’s Early Learning and Care Division’s (ELCD) COVID-19 Guidance and Resources web page at

For standardized account code structure coding, use Resource Code 7388, Cleaning and Supplies for Childcare Providers Funds, and Revenue Object Code 8590, All Other State Revenue.

Funding Amounts for Providers

R&Rs must create a well-advertised application process for the CSCP funds so that all providers (both licensed and license-exempt providers) who are eligible for the funds are aware that they can receive them. For an R&R program that is not also an Alternative Payment Contractor, the R&R program will need to collaborate with the Alternative Payment Contractor in its service area to identify license-exempt providers that are serving subsidized children and are still open and providing emergency childcare or who intend to reopen to provide emergency childcare during the period of the emergency.

Funds may be utilized for supplies and services purchased beginning on March 4, 2020. Funding must be spent by June 30, 2020. Awards for CSCP funds shall be made on a first-come, first-serve basis, and allocated based on the capacity of the childcare provider and a per-child funding amount of $65.89. For licensed providers, capacity shall be the licensed capacity. For license-exempt providers, capacity shall be the total number of children served by the provider at any single time. For example, a licensed facility with a licensed capacity of 20 would receive $1,317.80 (20 x $65.89). Local awards shall demonstrate effort to meet the local needs utilizing available funding for both licensed and license-exempt settings.

If the R&R program has any unclaimed, unused, or remaining funds on May 15, 2020, the R&R may use remaining funds to purchase additional supplies in bulk in anticipation of providers in their service needing access to these supplies. The purchase of these supplies must be informed by local needs among childcare providers. These supplies shall be prioritized for providers who have not yet applied for CSCP funds. As a result, if providers apply for CSCP funds after May 15, 2020, they may need to use their award to purchase supplies from the R&R instead of receiving the money directly.


Reporting Use of Funds

R&Rs shall report to the CDE information about providers that received these funds. Information shall include provider’s name, county children served in, number of children served, license number, if applicable, whether the provider received a cash payment or purchased supplies from the R&R, date supplies were purchased, amount of cash paid, if applicable, and the types of supplies purchased from the R&R, if applicable. This information is to be included on the tracking log provided. This information will be used to report on the use of funds to state level stakeholders including the Administration and the Legislature.

The CDE developed tracking log and provider self-certification letter must be used by R&Rs to keep track of supplies and funds that it makes available to providers. These documents are included with this notification.

To use tracking log and provider self-certification letter R&Rs must:

  • Post the self-certification letter to the R&R website, and where an email address is available, email the self-certification letter to a provider requesting funds or supplies. The provider will complete the letter and return it with an electronic signature to the R&R. R&Rs must accept self-certification forms from providers electronically, including scanned and sent by email, a picture of a completed form that can be emailed, texted, or faxed.
  • The R&R will collect the electronic self-certification letter and record the supplies, funds or both supplies and funds requested by the provider on the tracking log, issue checks to providers, and place orders for supplies or secure group purchasing and records.
  • If funds are not fully expended between March 4, 2020, and May 15, 2020, the R&Rs may use remaining funds to purchase additional supplies in bulk for distribution as informed by local need. All funding must be spent by June 30, 2020.
  • R&Rs will submit the tracking sheet to the CDE by June 20, 2020 andJuly 20, 2020. The June tracking sheet will include information on payments or supplies provided to providers through May 31. The July tracking sheet will be cumulative and will include information on payments or supplies provided to providers through June 30.

Considerations for Cleaning Facilities

In addition, the CDE offers the following considerations for cleaning ELC classrooms:

  • Consider removing materials from the classroom that are difficult to clean (e.g., soft toys).
  • Follow regular cleaning protocols and use a disinfectant recognized by the U.S. Environmental Protection Agency (EPA) as being effective against coronavirus. A list of such disinfectants can be found on the EPA website at (COVID-19) | US EPAwww.epa.govView the latest information from EPA and find resources related to the Novel Coronavirus (COVID-19).

·       Clean and disinfect frequently touched surfaces, including but not limited to:

o   Door handles, crash bars, and doorknobs

o   Entry windows

o   Office counters and surfaces

o   Handrails

o   Sinks and drinking fountains

o   Dispensers

o   Desks and tables

o   Restrooms

o   Anything else that is handled frequently by multiple children and staff.

·       Clean and sanitize all toys at the end of the day.

·       Clean any machine-washable items safely at the warmest setting possible.

·       Keep a designated bin for separating toys that have been in children’s mouths. When a child is done with a mouthed toy, place it in a bin that is inaccessible to other children and wash hands. Clean and sanitize toys prior to returning them to the children’s play area.

·       Increase the ELC program’s cleaning and disinfection routine to multiple times per day, including measures to ensure children do not come in contact with cleaning supplies.

The California Department of Industrial Relations Division of Occupational Safety and Health released the Safety & Health Guidance: COVID-19 Infection Prevention in Childcare Programs, which offers additional guidance and can be found at

The California Childcare Health Program offers a Health and Safety Manual, which is located at and Checklist, which is located at These are associated with the Caring for Our Children national health and safety performance standards and guidelines for early care and education programs located at , which includes guidance on Cleaning, Sanitizing, and Disinfecting at and Prevention of Exposure to Body Fluids located at

The Center for Disease Control (CDC) offers a page of guidance for the following: For Child Care Programs That Remain Open located at and Interim Guidance for Administrators of US K-12 Schools and Child Care Programs located at . CDC also has a guide on How to Clean and Disinfect Schools with information relevant to early learning and care providers which can be found at

If you have any questions about these funds, please refer to


Stephen Propheter, Director

Early Learning and Care Division

CDE: State Superintendent Tony Thurmond Working with State and National Leaders to Study Possibility of Schools Reopening Earlier

REL#20-27CONTACT: Communications
April 29, 2020E-MAIL:

State Superintendent Tony Thurmond Working with State and National Leaders to Study Possibility of Schools Reopening Earlier

            SACRAMENTO—State Superintendent of Public Instruction Tony Thurmond today announced that he is working with groups of leaders from throughout California and the nation to study in-depth the questions that must be answered, and what measures must be in place, before it is determined whether schools can safely re-open as early as July.

            “We look forward to working closely with Governor Gavin Newsom and our partners in education to ask the right questions and seek the urgent answers schools need to determine their next steps in this new, uncharted future,” said Thurmond. “We share the Governor’s aspirations for re-opening our schools as soon as possible. If we are going to do this, it can only be done when we are sure we can protect the health and safety of everyone in our school communities.

            “Our students, families, teachers, and classified staff have been amazing and inspiring in their hard work to shift to distance learning under unprecedented circumstances,” Thurmond added. “Even if schools re-open sooner than anticipated, it’s possible we will need to continue some form of remote learning to maintain social distancing. What will that look like, and what resources need to be in place to make that possible? Our broad coalition of leaders from across California and beyond will rise to this challenge by seeking answers to these hard questions.”

Thurmond has convened a statewide working group of collaborators charged with exploring what factors need to be considered before schools can safely re-open, and what must be accomplished to protect the health and safety of students, families, teachers, and classified staff. The group includes the Governor’s Office, superintendents from throughout California, the State Board of Education, the California Office of Emergency Services, the Department of Finance, California Health and Human Services, employee group leadership representing teachers and classified staff, and associations representing school administrators and business officials.

            Additionally, Thurmond has invited state school chiefs from throughout the country to examine considerations and best practices for reopening schools, drawing from their experiences across the nation.


The California Department of Education is a state agency led by State Superintendent of Public Instruction Tony Thurmond. For more information, please visit the California Department of Education’s website. You may also follow Superintendent Thurmond on TwitterFacebook, and YouTube.

CDE: Program Quality Emergency Plan Survey

ELCD Management Bulletin (MB) 20-09, available at and MB 20-10, available at, provides guidance to ELCD Contractors regarding Program Quality Contractual Requirements During an Emergency Closure and states:

Contractors who are currently open or who are physically closed but funded to be operational due to the COVID-19 pandemic must develop a plan around modifying program operations to address the needs of children and families who are no longer being served in a physical setting during an emergency closure. For contractors that have closed some or all sites, this plan must be provided to the contractor’s assigned regional consultant by April 30, 2020. This plan must include engaging staff during the emergency closure to provide supportive services to children and families.”

The program quality emergency plan must be completed through the following survey available at, no later than April 30, 2020.

Once contractors have submitted the survey, the assigned regional consultants will receive the electronic submissions of the plan. Regional consultants will contact individual contractors if additional information is needed. Contractors should keep a copy of the plan on file for audit purposes.

Contractors who have more than one contract type should submit one plan for all contract types.

For reference the survey asks the following questions (please note: answers are limited to 5000 characters per question): 

Question 1: Provide an overview of how staff will remain employed to provide quality services that are in compliance with California Code of Regulations, Title 5 (5 CCR)Include the number of staff engaged in providing direct services for children of essential workers and the number of staff supporting families at home. What will be your plan to have staff to continue to provide quality services?

Question 2: Provide specific information on how you will meet the requirements for contacting families a minimum of twice a week to keep update on the children and family in compliance with 5 CCR Section 18275 and how you will document outreach efforts. How will you contact, support, and assess a family’s need for additional support?

Question 3: Provide specific information on how you will meet the requirement to provide an activity plan for each child that can be incorporated into the family’s daily activities and assists with creating a predictable routine in the family’s home. How will you ensure the activities provided will comply with 5 CCR Section 18273 and how will you document these activities? How will you provide educational activities that fit within routines and activities of daily living?

Question 4: Provide information on how, if at all, you are assisting local efforts to provide child care and developmental services to children of essential workers including how you plan to assist essential workers in finding child care. How, if at all, do you plan to serve essential service and emergency workers during an emergency?

Question 5: Provide information on how you will provide all staff members professional development opportunities in compliance with 5 CCR 18274 and how will you document these opportunities. How do you plan to provide professional development and training during an emergency to improve staff skills and quality of services? 

For questions with technical concerns with the survey, please email the ELCD’s Emergency inbox at with the subject line Program Quality Survey Technical Issues.

For questions specific to your agency’s plan around modifying program operations to address the needs of children and families who are no longer being served in a physical setting during an emergency closure, please contact your assigned ELCD consultant for answers to your questions. A list of consultant assignments can be found at

CDE: Updated Award Dates for General Child Care and Development and California State Preschool Program Expansion

Please be advised that, due to the circumstances of the COVID-19 State of Emergency, the award dates for Fiscal Year 2019–20 Request for Applications for (1) General Child Care and Development (CCTR) and (2) California State Preschool Program (CSPP) Expansion have been delayed from April 1, 2020, and will now be effective July 1, 2020.

Management Bulletins (MBs) 19-08 and 19-09 have been replaced with MBs 19-08a and 19-09a respectively to reflect this new information. Links to these MBs are as follows:

If you have any questions regarding the information in these management bulletins, please submit your questions by email to for CCTR or for CSPP.

These Management Bulletins are mandatory only to the extent that they cite a specific statutory and/or regulatory requirement. Any portion of these Management Bulletins that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

CDE: CDD-801A: Additional Reason Code for Essential Worker Families and At -risk Populations Receiving Child Care

This notice serves to inform all Executive Directors, Program Directors, and active users of the Child Development Management Information System (CDMIS) of the new “Reason for Receiving Child Care” option within the CDD-801A Monthly Child Care Population Report (CDD-801A).

The Governor issued Executive Order (EO) N-45-20 on April 4, 2020, and EO N-47-20 on April 7, 2020, to ensure that at-risk populations, essential critical infrastructure workers, and families with children with disabilities or special health care needs can obtain Emergency Childcare during the COVID-19 State of Emergency. The CDE is encouraging all programs that can safely remain open, or reopen, to do so in order to serve current families, at-risk populations, children with disabilities or special health care needs, and essential worker families that need childcare to perform their essential work. In addition to serving current families, contractors with CCTR, CSPP, CFCC, and CAPP contracts may enroll new families by following the directives set forth in Management Bulletin 20-06 located at

To align with the new eligibility criteria, the CDMIS has integrated an additional reason code within the “Reason for Receiving Child Care” field drop-down menu and is as follows:

  • T-Emergency Childcare
  • Listed in the Reason for Receiving Child Care drop-down menu as “T”
  • Available to be used for the report months of April/May/June 2020 or until the State of Emergency has ended, whichever occurs first

Any questions or concerns pertaining to this matter may be directed to CDMIS Support email at

CDE: Webinar Announcement: Management Bulletin 20-09: COVID-19 Guidance on Program Self Evaluation, Contract Monitoring, and Program Quality Requirements and MB 20-10: COVID-19 Guidance Regarding Family Child Care Home Education Networks

Attention: All Executive Officers and Program Directors of Early Learning and Care Programs

The CDE, ELCD is hosting a webinar on Friday, April 24, 2020 at 10:00 a.m. to provide CDE, ELCD contractors with COVID-19 pandemic guidance regarding program quality requirements, as well as guidance for contractors who provide services through family child care home education networks regarding provider payments and program quality requirements.

Additionally, we will provide guidance regarding the submission of the Program Quality Plan around modifying program operations to address the needs of children and families who are no longer being served.

Pre-registration is required to attend this webinar. To register for this webinar, go to:

Please feel free to share this invitation with other interested parties.